Wedding Signage Checklist: What Are the Necessary Items for Your Big Day?

When it comes to your wedding day, signs do more than just point the way. They set the tone, add personality, and guide your guests through your event. But with so many options available, it can feel overwhelming to figure out which ones you truly need. Let's break it down to ensure you have everything covered and keep things stress-free.

1. Welcome Sign

The classic welcome sign is a staple for many weddings, but it’s important to note that it's actually phasing out a bit. While it's a lovely gesture, it's not essential. You can always greet your guests with a warm welcome at the entrance without a big sign, especially if you’re hosting a small or intimate event.

2. Escort Cards/Seating Chart

These are pretty much a must-have! They help your guests find their seats with ease. Whether you prefer a seating chart or individual escort cards, this is a great way to keep things organized and guide people to the right table. It’s all about helping your guests feel comfortable and taken care of.

3. Place Cards

If you're assigning specific seats or have meal options that guests need to choose from, place cards are necessary. They're the perfect detail for meal indications and adding a personal touch to the seating experience.

4. Bar Sign/Signature Cocktails

What’s more fun than a signature cocktail named after your favorite pet or inside joke? A bar sign that lists your signature drinks or even the full bar menu is always a hit. Not only does it guide guests to the right drinks, but it’s also a fun way to highlight a little personality in your celebration.

5. Table Numbers

A simple but necessary element! Table numbers are essential so your guests know exactly where to sit. Plus, they add a nice cohesive element to your overall wedding theme and design.

6. Miscellaneous Signage

A few extra signs can help enhance the experience for your guests. Think about adding a “Favors” sign, a “Cards/Gifts” sign, or one for your photobooth. These small details keep everything running smoothly and ensure that no one misses out on something important.

7. Programs

While not essential for every wedding, programs can be helpful if your ceremony includes unique traditions that guests might not be familiar with, such as a Greek, Jewish, or Indian ceremony. It’s a thoughtful touch that keeps everyone in the loop and makes your ceremony even more special.

8. Passed Hors d’oeuvre Tented Cards

If you’re serving passed hors d’oeuvres, it’s nice to have tented cards indicating what's on the menu—especially for guests with dietary restrictions or allergies. But this isn't a must if you’re sticking to a more casual vibe.

9. Dessert Cards

Do you have a dessert bar or special treats? Dessert cards can help highlight the sweets and make sure your guests know what they’re about to indulge in. Plus, it adds a cute, customizable detail to your reception.

10. Transportation Sign

For larger weddings or those with multiple venues, a transportation sign can be super helpful. Display it at hotels or key locations to guide guests to the transportation area so they don’t miss the bus or shuttle to the next stop.

11. Direction Signs

Whether your wedding is at a large venue or an outdoor location, direction signs are essential to keep everything organized and help guests find where they need to go. They’re particularly helpful for guiding guests from the ceremony to the reception, or to places like the restroom or photo area.

12. Other Details to Consider

• Bar Decals: These can make your bar area feel extra personal. You could include your wedding date, a monogram, or a fun design to add a little something extra to your drink station.

• Dance Floor Monogram: A custom image or monogram on your dance floor is an awesome way to personalize the space. It's a fantastic photo op and will leave a lasting impression.

Stephanie Gould | Personalized + Custom Wedding Signage and Stationery

If you're ready to make your wedding even more special with personalized wedding signage and stationery, I’d love to help! From unique welcome signs to fun, custom table numbers, I’ll work with you to bring your vision to life. Let’s create something beautiful together—contact me today to get started!